Landlords Only

GAS SAFETY RECORD

What documentation can I expect from a gas engineer when they have carried out work in my home?

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This will be dependent upon the purpose and type of work carried out. The only documentation required by law is a Landlord Gas Safety Record as there is a legal duty on owners of residential rented properties to have annual safety checks carried out on the gas appliances they provide for their tenants’ use. These safety checks must be carried out by a suitably qualified and registered engineer and the results are recorded in detail on a Landlord Gas Safety Record form with copies provided to the landlord and tenant.

For more information on gas safety in rented accommodation you can visit our Landlords or Tenants page.

 

What would you expect to see on a Landlord’s Gas Safety Record?

At a minimum, the record needs to contain:

  • A description and location of each appliance/flue checked
  • Name, registration number and signature of the engineer who carried out the check
  • Date on which the check was carried out
  • The address of the property where the appliance/flue is installed
  • The name and address of the landlord (or their agent where applicable)
  • Any safety defect identified and any action required or taken to rectify it
  • Confirmation of the results of the operational safety checks carried out on the appliances.

Landlords also have a legal duty to maintain pipework is a safe condition, so many proprietary forms also include the facility for the registered engineer to record the results of pipework integrity tests which indicate whether or not the pipework installation is safe.

Download an example of a Landlord’s Gas Safety Record

3 SAFE CERTIFICATES (excl EICR)

PACKAGE 2
£120
  • Landlords package of 3 main certificates except EICR £120

3 SAFE CERTIFICATES (excl EICR) + BOILER SERVICE

Package - 3
£155
  • Landlords Exclusive package of 3 main certificates except EICR and Boiler Service £155

Gas Safety Certificate

£50

Legionella Risk Assessment

£45

PAT Testing up to 30 items

£50

What is a landlord?

A landlord is anyone who rents out a property they own under a lease or a licence that is shorter than seven years.  Landlords’ duties apply to a wide range of accommodation, occupied under a lease or a licence, which includes but not exclusively, residential premises provided for rent by:

 

  • local authorities
  • housing associations
  • private sector landlords
  • housing co-operatives
  • hostels

The law and you

The law is clear that if you are a landlord and rent out your property (or even a room within your own home) then you have legal responsibilities  to ensure the health and safety of your tenant by keeping the property safe and free from health hazards.

Section 3(2) of the Health and Safety at Work Act 1974 (HSWA) makes provision for relevant health and safety legislation to apply to landlords to ensure a duty of care is shown to their tenants’ with regard to their health and safety.  The general duties require under section 3(2) that “It shall be the duty of every self-employed person to conduct his undertaking in such a way as to ensure, so far as is reasonably practicable, that he and other persons (not being his employees) who may be affected thereby are not thereby exposed to risks to their health or safety.”.   Landlords, under Section 53 of HSWA are regarded as being self-employed and tenants fall into the class of “other persons (not being his employees)”.  If you rent out a property, you have legal responsibilities to ensure you conduct your undertaking in such a way that your tenant(s) are not exposed to health and safety risks.

The Control of Substances Hazardous to Health Regulations 2002 (COSHH) provides a framework of actions to control the risk from a range of hazardous substances, including biological agents (eg Legionella) – to identify and assess the risk, and implement any necessary measures to control any risk.

There has been no change to UK legislation. Since the L8 Approved Code of Practice (3rd edition) (ACOP) was published in 2001, there has been a requirement for landlords of both domestic and business premises to assess the risks from exposure to Legionella to their tenants.

L8 Approved Code of Practice (ACOP) was revised and republished in November 2013 and retained the guidance on the requirements of HSWA and COSHH for employers AND those with responsibilities for the control of premises including landlords (L8 ACOP, paragraphs 1 and 2).  It applies to the control of Legionella bacteria in any undertaking involving a work activity AND applies to premises controlled in connection with a trade, business or other undertaking where water is used or stored and there is a reasonably foreseeable risk of exposure to Legionella bacteria (L8 ACOP, paragraph 22).

What your tenant needs to know?

Tenants should be advised of any control measures put in place that should be maintained eg not to adjust the temperature setting of the calorifier, to regularly clean showerheads and tenants should inform the landlord if the hot water is not heating properly or there are any other problems with the system so that appropriate action can be taken.

 

Where showers are installed, these have the means of creating and dispersing water droplets (aerosols) which may be inhaled causing a foreseeable risk of exposure to Legionella.  If used regularly (as in the majority of most domestic settings) the risks are reduced but in any case, tenants should be advised to regularly clean and disinfect showerheads.  Instantaneous electric showers pose less of a risk as they are generally cold water-fed and heat only small volumes of water during operation.

Additional actions for properties left vacant

It is important that water is not allowed to stagnate within the water system and so there should be careful management of properties left vacant for extended periods (eg student accommodation left empty over the summer vacation).  As a general principle, outlets on hot and cold water systems should be used at least once a week to maintain a degree of water flow and minimise the chances of stagnation. To manage the risks during non-occupancy, consideration should be given to implementing a suitable flushing regime or other measures such as draining the system if it is to remain vacant for long periods.

Who can assess the risk?

In most cases, the actions landlords need to take are simple and straightforward so compliance does not need to be burdensome or costly.  Most landlords can assess the risk themselves and do not need to be professionally trained or accredited; but if they do not feel competent, or inclined to do so, they can arrange for someone who is to do it on their behalf.  Most landlords are able to understand the set of risks of running a hot and cold water system in a way that provides the above conditions; and would also be able to implement cheap, simple and effective physical control measures required to minimise the risk of the system becoming colonised with Legionella and other microorganisms.

Testing (or sampling) the water system for Legionella

Testing or sampling for Legionella (sometimes referred to as microbiological monitoring) is not usually required for domestic hot and cold water systems, but only in very specific circumstances (HSG274 Part 2, para 2.120). Testing for Legionella should not be confused with temperature monitoring, which is a reliable method for confirming the water system is under control.  Health and safety law does NOT require landlords to obtain, produce nor does HSE recognise a ‘Legionella test certificate’.

Keeping a record of the assessment

LANDLORD ADDITIONAL INFORMATION

PAT Testing                                       £50
EICR                                                   £105
Legionella Risk Assessment           £55
Boiler Service & Gas Certificate      £75
CO2 Alarm Supply & Fit  (when on site)   £28 (10 yr battery)

CALL OUT CHARGES

Out of hours charges
First hour £60 and thereafter £40 per hour

Hours

Mon- Fri 8am – 7pm
Emergency Hours Mon – Fri 7pm – 8am
Sat & Sun 10am – 2pm
Weekend Emergency Hours Sat 2pm – 10am Sun / Sun 2pm – Mon 8am

 

Time Frame of Appointments

At all times our engineers are aware of appointment times and try to stick to them as much as possible.   To help you plan your engineers visit here is a rough guide to approximate times for each certificate

Boiler Service       50-70 mins
Gas Certificate     45mins – 1 hour
Combined – 70 mins

Legionella Risk Assessment    45mins – 1 hour
Pat Testing  60 mins for up to 30 items

EICR  up to 2 hours

 

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